Flu Vaccination

The 2017-2018 Flu Vaccination Campaign

For the safety of our staff and those we are privileged to serve, St. Vincent’s is requiring that all associates, physicians, volunteers, students and contracted workers receive the mandatory* flu vaccination by Friday, December 15. Students who plan to request an exemption must submit the appropriate form no later than 11:59 p.m. on Monday, October 1, 2017, per the attached policy.

Please carefully review the exemption requirements below:

All new exemption requests will have a strict deadline of October 1, absent any extenuating circumstances. These exemption requests must be scanned or emailed to flu@stvincents.org, or dropped off at Employee Health at the Medical Center, Level 1M. Please note that any associate/student who is requesting a medical exemption must have their Medical Exemption Form completed and signed by their physician. This is a new requirement for the 2017-2018 flu season.

Fill out the 2017-2018 medical exemption form as follows: your College student email on the Work Email line,  your nine digit Student ID starting with 5000… on the Employee ID line, “St. Vincent’s College” on the Department line, your faculty member on the Supervisor line. Students will not receive a confirmation notice until after the Exemption Request Review Board meets, generally no later than October 30.

Medical Exemptions approved as permanent during the 2016-2017 flu season will not need to be

Medical Exemptions approved for one year during the 2016-2017 flu season have expired. Associates/students must submit a 2017-2018 medical exemption form by October 1. Please note that any associate/student who is requesting a medical exemption must have their Medical Exemption Form completed and signed by their physician. This is a new requirement for the 2017-2018 flu season.

Religious/Spiritual Exemptions approved during the 2016-2017 flu season are valid for one year and will not be automatically renewed. Associates/students who wish to request a Religious/Spiritual Exemption for 2017-2018 must complete and submit the 2017-2018 religious exemption form prior to October 1 for review by the Exemption Request Review Board.

If you have questions, please contact Kim Knowles at (475) 210-5333 or  kimberly.knowles@ascension.org. Thank you for your support in ensuring the safest possible environment for our patients, associates and affiliates.

* “Mandatory” means that associates/students will be required to receive a flu vaccination or obtain an approved exemption by the established deadline.

For more information regarding the flu, visit the Centers for Disease Control and Prevention.

Where can I get the vaccine?

We are kicking off the 2017-2018 Flu Vaccination Campaign with a Flu Vaccine Blitz on Friday, October 13th from 7:30 am to 5 pm with multiple vaccination stations in the Cancer Center – Level 4 Hawley Conference. Additional flu clinics both off-site and at the Medical Center will also be available.

After the Flu Vaccine Blitz, vaccinations can be received in the following locations:

  • Student & Employee Health office (level 1M of Medical Center): Monday – Friday, 7:30 am to 4 pm
  • Outpatient Pharmacy (off Medical Center lobby): Monday – Friday, 7:30 am – 6:30 pm and Saturdays 10 am – 3 pm


Q. Who is included in the Universal Flu Policy at SVMC?

A. All Health Care Personnel (HCP) refers to associates of the Medical Center and all other divisions,  settings and sites, as well as Ascension associates, all employed physicians,licensed independent  providers, all volunteers, students, and contractors.

Q. Where can I obtain my flu vaccine at no cost?

A. Vaccine will be available at the Flu Blitz, in Employee Occupational Health, and at the Outpatient Pharmacy on L-M at the Medical Center. This year’s annual Flu Blitz will take place in the Hawley Conference Center (Level 4) on Oct. 13th. Off-shift supervisors and flu champions (within and outside of the Medical Center) will provide vaccine in various departments and units between Oct 14th and Dec 14th. Other clinics will be scheduled at Westport and Special Needs (and Westport HCP’s can receive vaccination at the Westport pharmacy).

Q. Which flu vaccines will be available for SVMC healthcare workers (HCP) at no cost?

A. The trivalent flu vaccine is provided. Those who require the egg-free alternative can request and receive it through Employee Health.

Q. What should I do if my doctor has recommended the nasal mist, quadravalent, or“over age 65” vaccine type?

A. HCP are encouraged to receive the vaccine recommended by their doctor; and should access those vaccines through their health insurance benefit at a provider of their choice (co-pays or other costs may apply).

Q. If I receive my vaccine at an external provider how must I submit proof/documentation?

A. Any HCP receiving the flu vaccine at an external provider (including other employers) must submit documentation from the provider to Employee Occupational Health on Level 1M at the Medical Center. Off-site HCP’s should scan/ email the documentation to flu@stvincents.org (ensure your name and student ID# are present and legible). Please do NOT fax; fax copies may not be received or may be illegible.

Q. What is the deadline for Flu vaccination?

A. Proof of vaccination this season is required by Dec. 15th, 2017.

Q. If I receive an exemption, will I need to wear a mask?

A. Masks are not identified as a requirement in the 2017_2018 Flu season, however all HCP are encouraged to take appropriate steps to prevent the transmission of disease at work,including use masks, hand washing, respiratory hygiene (covering your cough/cough into your sleeve), or exclusion from work when contagious.

Q. What is the policy around staying out of work if diagnosed with the flu?

A. Any associate who reports flu symptoms is required to stay out of work for 7 days (or for 2 days following the cessation of their symptoms) whichever is longer. Associates returning to work from a period of 3 or more consecutive days out due to illness should report to Employee Occupational Health, with a note from their provider, for clearance to return to duty following CDC Guidelines. (Source: Pandemic Illness Policy)

Q. Will I receive a new sticker for my badge when I have provided proof of vaccination?

A. No. This year, the expectation will be that all HCP are compliant with vaccine (except for a limited number who have received an approved exclusion). Badge stickers will not be required.