Refund Policies

Students who have a credit balance on their account are eligible to receive a refund. The type of credit on a students’ account will determine the method of initiating the refund. If a student has a Title IV credit on their account, then a refund will automatically be processed within 5 to 7 business days. The entire process takes approximately 14 days.

Students have the option of receiving their refund via ACH Direct Deposit, which allows SVC to electronically transfer funds into the checking or savings account designated by the student, or having a paper check mailed. We encourage all students to sign up for ACH Direct Deposit by going to Tuition Management Systems, our tuition refund agency.

Refunds are based on St. Vincent’s College’s Policy and The Return of Unearned Title IV Funds as required by the U.S. Department of Education.

Withdrawal Policy

Students who affect a complete withdrawal from the College, regardless of the reason will be granted a pro-rata refund of tuition only. All student fee charges, late fees, and course fees are non-refundable. Refunds are granted only if the student complies with the withdrawal procedures outlined in the course change policy.


5 – 8 weeks

15 weeks or more

Before the start of class



During the 1st Week



During the 2nd Week



During the 3rd Week



During the 4th Week



During the 5th Week



After the 5th week



Financial aid recipients withdrawing from the College within 60% of the completion of a semester may be entitled to a partial refund of semester charges based on federal formula. Refunds resulting from a change in program or financial aid must be verified by the Business Office before adjustments will be made.

Post-Withdrawal Disbursement (PWD)

If you did not receive all of the funds that you earned, you might be due a post-withdrawal disbursement. There may be Title IV Financial Aid that you are scheduled to receive that cannot be disbursed to you once you withdraw because of other eligibility requirements. Students will be notified within 30 days of the date of determination (of withdrawal) of their eligibility for a PWD.

Students that are eligible for a PELL Grant, under a post-withdrawal disbursement calculation, do not require authorization to post the PELL grant to the student’s account. Therefore the PELL Grant will be posted within 45 days from the date the College determines the student withdrew.

The College must obtain authorization from the student or parent to disburse Federal Direct Loans. The student or parent has 14 days from the date of the notification to authorize the College to disburse Federal Direct Loans. If the student or parent does not respond to the notification within 14 days the College is not required to make the post-withdrawal disbursement. If authorization is received on or before the 14 day deadline, the loan will be disbursed within 180 days from the date the College determine the student withdrew. The student or parent may accept all, a portion or none of the Federal Direct Loan funds.

If authorization from the student or parent is received after the deadline and the College chooses not to accept the late authorization and not make a post-withdrawal disbursement of loan funds, the College will notify the student or parent that the post-withdrawal disbursement will not be made and the reason for the denial.

Refund Appeals

If you wish  to request a refund outside of this published schedule, you must submit a written request to the Registrar or the Business Office with all pertinent information, including: the specific reason for the  request; any pertinent  documentation; current contact information. Once received, the Student Accounts Committee will meet to consider requests. Students will be informed of the Student Accounts Committee decision within five business days of the meetings, which will be held on an as needed basis.